South Loop Elementary School

WHO: Students from all schools in grades Kindergarten through 8^th grade are welcome.

WHEN: The program operates every school day from 3:30pm - 6:00pm for 2^nd-8^th grade students and 3:00pm - ­6:00pm for K and 1^st grade students. Programming will run on select CPS non­student attendance days for an additional fee, including winter break and spring break.

WHERE:South Loop Elementary School – 1212 S. Plymouth Court, (2^nd-8^th grade)

                South Loop Early Education Center – , (K-1^st grade)

 

EXTENDED DAY DESCRIPTION:  The Youth Guidance Extended Day program at South Loop is designed to meet the social, academic, and emotional needs of students, while helping to develop their awareness of arts, culture, health, and wellness. The program provides a safe and supportive environment where students can develop and grow alongside their peers through a variety of unique lessons, academic support, and classes including fine art, dance, and drama. Our staff works closely with school-day teachers to develop curriculums and activities that will supplement their school-day lessons while promoting the development of essential social and emotional skills.

STAFF:The Extended Day staff is comprised of dedicated, caring individuals who have had extensive training and experience in child-care and development. All of our staff members hold or are working towards a college degree, and are committed toproviding a safe, constructive environment for their students to learn and grow.

SCHEDULE:The daily schedule includes snack, homework time, a period for physical activity and games, and an academic enrichment. Students also participate in weekly dance, drama, and art classes. You can find the 2016-2017 schedule here: goo.gl/6gi7KZ.

MIDDLE SCHOOL ELECTIVES: This upcoming school year we’ll be restructuring the middle school portion of programming. In lieu of following the daily/weekly schedule, they will instead have an elective-based Extended Day schedule. For example, Mondays and Wednesdays we may offer Journalism, Current Events, Fashion Class and Music Appreciation. On Tuesdays and Thursdays, the students will have another set of electives to choose from. These set of elective will change every 10 weeks as our Vendor Enrichments already do, with the exception of them being integrated into Extended Day (no additional charge to parents) and being staff-lead (our YG @ South Loop staff). Registration for these electives will open approximately one week before school begins.

PICK-UP PROCEDURES:

- Students will be dismissed through our walkie talkie system.  When picking up your student, please sign them out and tell the front desk attendant your student’s name and grade.

- Your child’s safety is paramount and therefore they will not be released to any non-­guardian unless their name is on the list of approved pickups. Anyone on that list must present a photo I.D. to the attendant at the front desk before they will be allowed to pick up your child. Approved pick-up lists are not transferred from previous school years/camps, so please make sure to include all approved pick-ups on your registration form.

- Changes to student release information (i.e. adding additional approved pick-ups) must be emailed to the Resource Coordinators.

- Students must be signed out of programming daily.

- For safety reasons, parents are not allowed past the front desk during pick-up.

- It is the responsibility of the parent/guardian to provide copies of any relevant court documents regarding custody to the YG program office.

 Communication: E-­blasts are sent frequently to communicate with parents/guardians via the school’s e-blast system. It is extremely important that each family receive these e­-blasts, as they will contain important information regarding policies, events and special programs throughout the school year. Should your email address change, please inform the Resource Coordinator. We don’t want you to miss out on any important information!

 

 Parking – Main Building: Please note there is no parking on Plymouth Court at any time. When picking up your student please park in the parking lot adjacent to the school.

 

 Allergies or medical concerns: Please inform the Resource Coordinators of any allergies or medical concerns your child may have via email. It is the parent’s responsibility to provide the Resource Coordinators with medication and your child’s emergency medical plan.

ENROLLMENT OPTIONS AND PROGRAM FEES:  

Enrollment Option	Days	K & 1st Times	2nd-8th Times	Cost
Full-Time	Monday-Friday	3:00pm-6:00pm	3:30pm-6:00pm	$360
Part-Time: 5 days/week	Monday-Friday	3:00pm-4:45pm	3:30pm-4:45pm	$225
Part-Time: 3 days/week	Monday-Friday (3 days of your choice)	3:00pm-6:00pm	3:30pm-6:00pm	$225
5-day Punch Card	Used throughout school-year until 5 days have been reached	3:00pm-6:00pm	3:30pm-6:00pm	$100

 

*A discount will be offered for families with more than one student enrolled in Extended Day at South Loop. The discount is 25% per each additional child.

If you are new to Extended Day (no account currently exists on ASAP), please email Ms. Krystle with the names of your students so that the discount can be properly applied. Without this notice, you will be charged full price for both siblings.

 

PUNCH CARDS:

       -          This is a 5-day Punch Card for admission to the Youth Guidance Extended Day Program at South Loop.

-          Each punch is worth one drop-in day that includes care until 6:00 and participation in program activities for that day.

-          If you have not purchased any other Youth Guidance services for the 2017-2018 school year, you will be charged a once a year additional $100 registration fee.

-          Families cannot use a Punch Card more than 3 days in 1 week.

-          A Punch Card can be used to extend care for the day as well. For example, if your child is enrolled in part-time care until 4:45 or an enrichment that ends at 4:00, you can use a punch to extend care until 6:00 for that day.

-         To register for a day to use your punch, please email the South Loop Resource Coordinator at at least 24 hours before you would like to use the punch. If you do not schedule the punch date with South Loop’s Resource Coordinator, your registration is not complete.

-          Once you schedule a punch and indicate day that your child is going to stay, your card will be punched regardless of the amount of time your child spends in the program on that scheduled day.

-          No sibling discount is offered for Punch Cards.

 

Changes and cancellation policy:

-       Any changes or cancellations to Extended Day enrollment must be emailed by the 1^st of the month prior to the change to the South Loop Resource Coordinator. For example, if you are changing enrollment for January, you must email by December 1^st. If proper notice is not given for enrollment changes, you will be charged for that month.

-       Any changes or cancellations to Enrichment enrollment must be submitted to the South Loop Resource Coordinator in writing (email will suffice) at least 2 weeks before the first day of the upcoming session. For example, if the winter session of enrichments starts January 16^th, your changes/cancellations must be submitted by January 2^nd. If proper notice is not given for changes/cancellations, you will be charged for activities/enrichment classes.

-        Failure to give notice of your child leaving the program will result in responsibility of the balance due even if the due date falls after your child left the program.

 

REFUND POLICY:

-          Refunds will be permitted if the above change and cancellation criteria is followed and the payment is confirmed by our Finance department.

-          If you change/cancel an enrichment but your child is also in Extended Day programming, our Finance department will issue a credit to be used toward tuition instead of a refund.

 

Programming Month	Payment Due Date
September	August 25th
October	September 25th
November	October 25th
December	November 25th
January	December 25th
February	January 25th
March	February 25th
April	March 25th
May	April 25th
June	May 25th

PAYMENT DUE DATE:Payments are due on the 25^th of each month for the following month’s programming. For your convenience, tuition fees are the same each month. Monthly tuition fees are based on the total number of school attendance days throughout the school year, not the number of attendance days per month.

HOW TO PAY:Payments can be made online or sent to the downtown Youth Guidance office.  Payments will not be accepted at the school.

§  Pay by Mail: Youth Guidance, ATTN: Tuition Department, 1 N. La Salle Street, Suite 900, Chicago, IL 60602. Please include your child’s name and South Loop in the memo section of each check.

§  Pay Online: https://www.youth-guidance.asapconnected.com

AUTODRAFT TUITION PAYMENT POLICY:Youth Guidance will require a credit or debit card on file in order to complete enrollment for your student. This card will be automatically charged on the 25^th of each month for your entire balance due the following month. This is to eliminate missed payments and ease of payments for parents. 

You do have the ability to change the card used for payments each month if so desired. Please note, if you change your card, you must do so by the 20^th of each month to ensure that it is saved in the system in time for the recurring payment on the 25^th. 

For any assistance or concerns, please follow this link: https://www.youth-guidance.org/tbas-portal-request/.

LATE PICK-UP FEES:

-          A $15 fee will be added to your account if you are 6-15 minutes late to pick up your child (after 4:50pm if your student is part-time and after 6:06pm if your student is full-time).

-          If you are 16-30 minutes late to pick up your child, a $30 fee will be added to your account.

-          If you are 31-45 minutes late to pick up your child, a $45 fee will be added to your account.

-          If you are 46-60 minutes late to pick up your child, a $60 fee will be added to your account.

-          If you are more than 60 minutes late, you will be charged $15 for each additional 15 minutes that you are late to pick up, following the same structure as above.

-          After 3 excessively late pick-ups – 30 minutes or more – your child will be excluded from the program. Refunds will not be given for missed classes.

-          After late fees have been applied to your account, you will have one week to make your payment for the late fees.

Families who have students in Extended Day at both the main and branch building will be given until 6:15pm to pick up their student at the main building without being charged a late fee (5:00pm if part-time). 

EXCLUSIONS: Failure to make payments will result in your child being excluded from the program. Emails will be sent by the Tuition department () to inform you of your past due balance before exclusions will take place. Once your balance is resolved your student may resume attending programming. Students with an outstanding balance from a previous school year, previous camps or past enrichments will not be able to attend programming until the balance is paid in full. 

 

If you have any questions regarding payments or balances please contact Krystle Strange at

 FINANCIAL ASSISTANCE:

Financial assistance can be arranged through Illinois Action for Children, a state funded assistance program. If you are approved for Child Care Action (CCA) your monthly payments will only be a fraction of the cost of the full tuition.  Should you qualify for assistance, you will still be responsible for paying the registration fee and submitting the regular registration to be eligible for Extended Day.  

CCA Applications specific for South Loop Youth Guidance can be found online at https://goo.gl/6CII9W. For more general information on CCA, please visit the Illinois Action for Children website. To see if you are eligible to apply based on financial need, please visit the Paying for Child Care section of the website.

All CCA applications must be signed by the Resource Coordinator and sent in by Monday, August 28^th.  Proof of submission must be given to the Resource Coordinator. 

BEHAVIORAL POLICIES AND EXPECTATIONS:Students are expected to follow South Loop School’s behavioral expectations at all times.  This includes being safe, responsible and respectful to all students, staff, and administrators.

Students must uphold the following expectations:

1)   Students are NOT permitted to use electronic devices during programming, including but not limited to: portable music players, smart watches, cell phones, hand-held gaming devices, personal computers, iPads, etc. Cell phones must remain off during programming hours.  Calls must be made to/from school phone in the main office.

2)       Unauthorized items that are out during program hours will be confiscated by program staff and returned only to a parent/guardian. More than one violation will result in a write-up.

3)       At no point should students be wandering the hallways unsupervised.

4)      Students may not leave the school building for any reason while in attendance, except when accompanied by an instructor on a field trip. 

5)       Students may not leave the school building to buy food or order food to be delivered. If a student leaves the school grounds and returns to Extended Day without proper permissions, they will receive an automatic two day suspension from the Extended Day program.

6)       If a student is signed out of Extended Day, they may only return with parent/guardian permission.

7)       For safety reasons, once a student leaves the school building they cannot remain on school grounds (playground, outside building) without adult supervision. 

8)       Students must wait inside the school building to be picked up.

For a more comprehensive list of expected behaviors, please refer to the CPS student code of conduct available on the CPS website: http://cps.edu/Pages/StudentCodeofConduct.aspx.

 

WRITE-UPS: Should students not follow through with the set expectations, they will receive a write-up. Once a student receives four write-ups they will be suspended from the Extended Day program for two days.  A fifth write up will result in expulsion from the Extended Day program for the remainder of the school year. Physical violence is not tolerated and will result in an immediate three-day suspension from Extended Day. Please note that tuition is non-refundable.